Tuesday, June 12, 2012

A Tip for Recovering Word Addicts

I'm taking a break from my #inbox0 series to talk about a great Docs tip I heard earlier this week. If you already know it, read this instead: http://xkcd.com/1053/

Easing Formatting Whiplash when Converting a Word document to Google Docs

Amongst the work I'm supposed to be doing recently, I've found myself brainstorming ideas for a workshop I've titled, "Google Docs for the Recovering Microsoft Word Addict." Actually, I haven't made it much past the title, but I really like the title, and I've been motivated to do more by less.

While I don't know how far I'm going to make it on this workshop before the next shiny thing spins by my watering hole, I do have at least one tip to add right now:


Word 97/2000 .doc as the Methadone for the recovering Word Addict


Use a copy of Word to convert .docx files to .doc before importing for improved formatting conversations!


Remember when Microsoft decided to make every previous version of Word obsolete by introducing the .docx file? For those of you that occasionally move between the MS/Word and Docs platforms (probably all of us) You may also know that .docx files don't always convert well into Google Docs. However, if you let Word do the conversion from .docx to .doc with a simple "Save As" You can expect to keep almost all of your formatting!


In that troublesome .docx file go Save As, and then change the format from Word to Word 97-2004. Try to hum some REM while doing this. I'm not sure if it helps, but I'm hoping a little "What's the Frequency Kenneth?" will help your document get into character.

Upload the new .doc file, and you are back on track!


I will have more #inbox0 tips in the coming weeks, but sign up for the Rocky Mountain Google Apps for Education Summit and attend my series of Gmail management workshops!

To learn more about Gmail and all the Google Apps for Education, join us at a Google Apps for Education Summit!
Register now for the CA Google Apps for Education Summit July 12-13th in Santa Clara CA and the Rocky Mountain Google Apps for Education Summit August 2-3 in Boulder CO.



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