Tuesday, June 5, 2012

Inbox 0 for Google Apps Users Tip #4

In anticipation of the upcoming Rocky Mountain Google Apps Summit, I will be posting a series of #inbox0 tips for Google Apps users. Thanks for your interest! +Cory Pavicich

No two emails are created the same

#inbox0 Tip #4: Every Gmail email has a unique, stable url that can be copied and referenced from any open tab.

Have you ever found yourself returning again and again for the same reference email? Maybe you've stared the email, or maybe you search for it each time you need to review the contents. Either way, the content is an important reference tool for a larger project, and you need quick and easy access to the email.

Reports of a creative mind in the area are highly exaggerated

In the life of an #inbox0 ninja no email is allowed to survive in your inbox, and every extra keystroke counts! Unnecessary searches are extra key strokes, especially when you are trying to get real work done (not just check your email). For each major project I keep a Project Planning Document using David Allen's natural planning model as a framework. My planning documents are peppered with email reference links, which allow me to work from a document without having the pestering annoyance of email interrupting each time I need to check a reference email. Of course, a folder in your bookmarks with reference emails can work just as well. What doesn't work is letting that email point its accusatory finger of failure each time you open your email...

I will have more #inbox0 tips in the coming weeks, but sign up for the Rocky Mountain Google Apps for Education Summit and attend my series of Gmail management workshops!

To learn more about Gmail and all the Google Apps for Education, join us at a Google Apps for Education Summit!
Register now for the CA Google Apps for Education Summit July 12-13th in Santa Clara CA and the Rocky Mountain Google Apps for Education Summit August 2-3 in Boulder CO.


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